VENDOR CENTER
Browse our Vendor Resource Center to guide you through vendor tutorials, procurement tools and processes for discount purchasing and to successfully win contracts awards.
Vendor Purchasing Process:
Sealed Bids and Reverse Auctions
Each year the State of Louisiana and its Municipalities extend billions of dollars worth of contracts for a wide range of goods and services. These contracts present a significant financial opportunity for businesses across the state. BidBoardLA provides the state’s premier e-procurement solution: increasing contract transparency, bidding efficiency and revenue.
BidboardLA's interactive e-procurement solution modernizes and simplifies the procurement process by allowing vendors to easily search and find municipal contracts online. Upon registration, businesses are granted immediate access to our procurement portal, which lists municipal contracts available on our site for bid. Job specifications are conveniently attached to each posting in downloadable format, and are standardized to include essential components of the contract.
Businesses may bid for contracts across the state, in real-time using our reverse-auction and sealed bid tools. BidBoardLA’s vendor registration also updates businesses with new opportunities according to commodity codes.
BidBoardLA gives businesses a window into contract opportunities through a simple, easy to navigate procurement portal, facilitating the contracting process and saving vendors time and money.
HOW DOES IT WORK?
Lets say your business sells manhole covers…
Identify: Register through BidBoardLA portal to browse contract opportunities for manhole covers.
Analyze: Evaluate specifications, requirements, and parameters of solicitation by referencing downloadable PDF documents.
Participate: Prepare quotation to submit in real-time.
Monitor: View bid performance relative to participating vendors during event time frame. Depending on event parameters, Vendors may submit additional bids to win contract.
Win: If your business has won you will receive confirmation of award.
Fulfillment: Accept terms and execute order
SITE ACCESS:
Access to the Site requires use of one of the following browsers for all data and graphics to be displayed properly: Google Chrome, Mozilla Firefox, Microsoft Internet Explorer 11 or Edge. The Site specifically advises against Site Members utilizing using older versions of Microsoft Internet Explorer because they are no longer supported by Microsoft.
Vendor Purchasing Process:
BidBoardLA Shopping
BidBoardLA Shopping provides LMA members and eligible entities a simple solution to access and purchase from pre-negotiated contracts. Through the procurement portal, members can buy goods and services from certified vendors, delivering significant cost savings much that offer significant cost saving much faster than traditional procurement methods.
BidBoardLA pursues contracts that meet the demands of its member base. Members have the option to “pioneer” network contracts or simply purchase through existing contracts. Our centralized, user-friendly database facilitates the procurement process by increasing efficiency and access.
Contracts leverage the purchasing power of public entities to deliver best value, quality goods and services. By aggregating the demand of its registered members, BidBoardLA Procurement Network can secure better pricing from national vendors and vendors across the state.
Here’s how it works, using an example of a registered municipal buyer looking to purchase office supplies (a description of process flow)
-
First, the buyer must determine what is the annual spend for the supplies. According to the Louisiana Public Bid law if the buy is over 30K, the purchase will require a competitive bid, if under 30K it is not required. Either way, BidBoardLA Shopping still applies.
-
Next, the buyer will visit BidBoardLA Shopping to determine if a contract for office supplies has been negotiated with one or more vendors
-
If yes, the buyer will compare the pricing offered and select one of the pre-existing contracts that best meets requirements
-
If the buy is under 30K, the buyer may contact the vendor of choice directly, indicating they are a registered member eligible for the pre-negotiated rates and they are ready to enjoy their discount!
-
If the buy is over 30K, contact BidBoardLA. Consultants will work with you to determine the best way to ensure a competitive bid (i.e. reverse auction of sealed bid)
-
Alternatively, if no contract is found under the office supply category, the buyer should contact BidBoardLA to request a shopping contract(s) be established and “pioneer” and sponsor the contract
-
BidBoardLA will research and identify suitable vendors and will negotiate advantageous contracts to the benefit of the buyer and all LMA members
-
As new shopping contracts are established, they will be posted and made available to all registered users of the BidBoardLA site.